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Presents its

RECRUITING MALL's 15th ONLINE RECRUITING EVENT

RECRUIT Young Bilingual PROFESSIONALS IN JAPAN
DURING THE

INTERNSHIPS &
NEW GRADS NIGHT

Reserve and customize your virtual booth
Join online career events in Japan all through out the year
Promote your employer brand
Connect with young bilinguals in Japan
Share company information sessions, showcase your culture, values & opportunities
Engage with candidates through video chats
Attract new graduates, interns and entry level professionals

SAVE THE DATE

Oct. 24th, 2024
(ThuRSDAY)

Organized by:

VIRTUAL
YET REAL

HirePlanner’s Recruiting Mall is a virtual space for companies hiring in Japan to join recruiting events organized by HirePlanner throughout the year to promote their brand and engage with talent.
 

With our Recruiting Mall, we re-invent and digitalize career events to offer both companies and job seekers a unique, interactive, and engaging recruiting experience.

Trusted by recruiters and hiring teams from start-ups, SMEs and large employers hiring in Japan

ABOUT
THE CAREER EVENT

Welcome to HirePlanner's 15th Online Recruiting Event!! Designed for companies hiring young bilingual talent in Japan, this virtual job fair is your opportunity to connect with students, new graduates and talented professionals fluent in both Japanese and English.

 

From start-ups to large global organizations, join us to showcase your latest entry level jobs, internships and new graduate positions.


Our online job fair is designed to offer a fun, informative, interactive, engaging, and inspirational experience to candidates. Engage directly with top bilingual candidates, participate in live video chats, and promote your employer brand. Gain valuable insights and feedback, and strengthen your talent pipeline by meeting with career-driven professionals eager to advance their careers with innovative global companies in Japan.
 

Don't miss this unique opportunity to hire the best bilingual talent in Japan.
 

⚠️ This career event will be online Open to companies seeking new graduates, interns and entry-level talent with bilingual skills in Japanese and English.

CANDIDATES
DEMOGRAPHICS

Average demographics from past career events between 2020 and 2024

Candidate Career Event Stats.png

SOME OF THE REPRESENTED
UNIVERSITIES

Waseda University - Sophia University - Keio University - Ritsumeikan Asia Pacific University - Chuo University - Tsukuba University - Kansai Gakuin University - Hiroshima University - The University of Tokyo - Osaka University - Tohoku University - Nagoya University Kobe University - Rikkyo University - Hosei University - International Christian University - Toyo University - Tokyo International University - Gakushin University - Yokohama National University - Show Women University - Temple University and many more ...

Woman Getting Interviewed

TESTIMONIALS

EVENT
CONCEPT

With our VIRTUAL RECRUITING MALL, we re-invent and digitalize CAREER EVENTS as we know them to help you with your JOB HUNTING IN JAPAN. 

Thanks to our job boards (HirePlanner.com) and our online job fairs organized throughout the year, we help job seekers connect and engage with innovating companies hiring in Japan.

More than a simple company information session (会社説明会), our VIRTUAL CAREER EVENTS offer a fun, informative, engaging and interactive experience where recruiting companies can easily promote their employer brand and access to young talent, students, interns and entry level professionals with bilingual skills.


Our ONLINE JOB FAIRS are designed to help you build a real EMOTIONAL CONNECTION with potential employees and attract qualified candidates with the best CULTURE FIT for your organization. 

WHO CAN JOIN?

Our online career event is open to any global-minded, innovative, disruptive or creative companies that embrace diversity and inclusion. From start-ups to large enterprise, this event is perfect for your business if you are looking to hire:

- New graduates (graduating in 2024, 2025, or 2026)
- Entry level individuals seeking internships.

- Young talent who have studied abroad or wish to work in an international environment.

- Students currently studying overseas and planning to return to Japan.

- Young bilingual professionals with 2 to 3 years of work experience.

- Tomorrow's young talent and innovators.

- Candidates with business-level Japanese and English language skills or above.

Tokyo

HOW 
DOES IT WORK?

On Her Laptop

GET MEMBERSHIP

Become a Corporate Member to access to our exclusive recruiting events, recruitment advertising benefits and HR tech solutions.

Our all-in-one recruiting service is designed to help companies simplify their recruiting process and optimize their hiring performance in Japan
Choose the ideal digital space for your presence in the online recruiting mall.

Select and reserve the prime spot for your recruitment and employer branding booth.

Pick YOUR BOOTH LOCATION

Recruiting Mall Floor Plan_edited_edited.jpg

DESIGN YOUR BOOTH

Customize look and feel of your online recruiting booth.

Get creative and design a digital space that showcases and promotes your brand, engages visitors, and attracts top talent in the market (see more details below).
Promote your event participation, career opportunities and corporate culture with inspiring employer branding content on Hireplanner.com and our social media channels.

Inspire top talent to join the online career fair and visit your booth by showcasing what makes your company a unique employer.

PROMOTE YOUR JOBS

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JOIN CAREER
EVENTs

Join ANY job fairs and online career events organized by HirePlanner throughout the year.
Connect, network, and engage with top professionals in Japan. Promote your business and corporate culture while building real connections and strengthening your talent pipeline.

Engage with targeted candidates in a comfortable atmosphere to find the perfect culture fit for your company.
Whispering

ConneCT
Engage
& ATTRACT

Hire TOP TALENT

Simplify your hiring process to improve your candidate experience and hiring speed.

Recruit consistently and directly all year long to reduce your recruiting cost.

Attract the right culture fit to make better hiring decisions

Follow us today to be part of the community!
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  • Youtube
Business Video Call

EVENT
PREPARATION

How to prepare for the online career event?

STEP 1:  RESERVATION

Contact us to select your digital space and confirm the reservation of your online booth

STEP 2:  PUBLISH YOUR JOB POSTINGS & EMPLOYER BRANDING CONTENT


👩🏻‍💻 Register your corporate account here at HirePlanner.com
 

📌 Post your job postings on the HirePlanner Job Board

🏷️ Include the tag: #virtualcareerevent"

🎙️ Publish your Employer Branding page

STEP 3:  DESIGN YOUR VIRTUAL BOOTH

We will help you to choose a good location in the Recruiting Mall (Virtual Space) and to design your online booth to make sure it is adapted to your team size and your hiring needs.

Your online booth (see example attached below) may include things such as:
⚪️ A company introduction video (for candidate to watch before they speak with you)

- How to create a quality Employer Branding video (on a budget)?
- What information should I include in my Employer Branding Video?

⚪️ A QR code linking to your job listing
⚪️ A customizable application form
⚪️ An open discussion & networking area
⚪️ Private interview room(s)

The HirePlanner team will assist you as well if you need any assistance preparing for any materials you may be missing prior to attending the event (example: corporate video productions, social media content, pre-event training and testing etc.).

Booth Samples.png

STEP 4:  GET READY

⚠️ The Recruiting Mall and your online booth will be accessible throughout the entire week of the career event (Monday to Friday):
 

a) Companies can (and should) test and familiarize themselves with the online event platform before the main event (held on THURSDAY).

b) Candidates can access the Recruiting Mall to research hiring needs and apply for jobs prior to the main event.

c) Companies can schedule interviews or follow-up meetings with applicants before or after the main event.

GETTING
READY!

⚠️ The recruiting mall access link will be emailed to you at the start of the week a few days prior to the event 

⚠️ Once you receive the event access details, please remember to visit the event floor before the event day in order to get familiar with the platform and ensure you have no technical issues:

1) Sign-in with Google Chrome ⚠️

2) Create / Update your user profile on the oVice platform

3) Use your corporate logo as your profile photo for candidates to find you easily.

4) Test microphone, webcam and background

5) Get used to navigating on the virtual space

6) Practice entering and leaving meeting rooms

7) Make sure your booth Employer Branding content is set up properly (Videos, Job Links, Logo etc.).

8) Practice screen sharing.

9) Learn how to use the messenger tool

 

Recruiting Mall Floor Plan.png
_edited.jpg

CAREER EVENT
PROGRAM

Main Event Agenda

DATE:

October 24th 2024 (Thursday)

START:

5:30 PM JST

5:30PM: Event Kick Off
- Welcome ceremony
- Concept and rules explanations
- Introduction career coaches

- Introduction hiring companies

6:00PM: Online Networking with Job Seekers

- Company introduction sessions
- 1:1 interviews

- Group discussions
- Engage with bilingual students
- Evaluate culture fit
- Find qualified job seekers

- Make quality hires
 

END:

8:30 PM - JST

WHERE:

ONLINE RECRUITING MALL

(Access details will be shared after your registration is complete)

EVENT TYPE:

Virtual | Career Networking Party

LANGUAGE:

English & Japan

Working on Laptop

HOW TO RECRUIT?

DURING THE EVENT

Here are a couple of recruiting approaches you can use when managing your booth during the career event:

APPROACH #1
TRADITIONAL

(25~30 minutes per session)

⚪️ Invite candidates to do their self introduction (60 seconds per candidate). Remind them the information you are most interested in learning (example: Name, University, Graduation Date, Major, Japanese & English Level etc.).

⚪️ Deliver a short company introduction to visitors in your virtual networking booth. Highlight your services, business vision and inspire candidates by sharing the benefits of joining your organization (5 to 10 minutes max.)

⚪️ Q&A discussion | Evaluation - While evaluating your candidates, allow them to freely engage with you and ask their questions. Make yourself approachable and show them  your company is invested and an employer of choice (10~15 minutes).

⚪️ Resume Applications - Share you contact details or invite candidates to apply to your job postings (on HirePlanner.com) in order to receive their resume details and invite them for a 1:1 interview. 

APPROACH #2
TRADITIONAL

(25~30 minutes per session)
 

⚠️ For this approach, it is preferable for you to share a short company introduction video at your online booth for candidates to study prior to the event. 
 

⚪️ Invite candidates to do their self introduction (60 seconds per candidate). Remind them the information you are most interested in learning (example: Name, University, Graduation Date, Major, Japanese & English Level etc.).

⚪️ Conduct a simple group interviews and discussions to evaluate candidates background, skills and culture fit  (5 to 10 minutes max.)

⚪️ Q&A discussion - Allow candidates to freely engage with you and ask their questions. Make them feel your company is invested in their development and inspire them to apply (10~15 minutes).

⚪️ Resume Applications - Invite candidates to apply to your job postings (on HirePlanner.com) if they have not already done so and invite them for a 1:1 interview. 

AFTER THE EVENT

How to make successful hires in Japan?

HIRE GREAT CANDIDATES

💬 Follow-up with candidates via the HirePlanner platform and messenger.

🤖 Screen new candidate applications

📅 Schedule next round of interviews and track all applications progress and talent pipeline within the  HirePlanner platform.

📝 Make job offers to the most qualified candidates you selected and bring top talent into your team

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Frequently asked questions (FAQ)

1. WHEN will be the event?
Our next event will be on October 24th 2024 (Thursday) 

2. WHY is this event organized?
This event is organized to help companies access more easily to top bilingual entry level professionals and students in Japan who can speak both English and Japanese.
 

3. HOW many companies will participate?
This event will be limited to a short list of carefully selected 20 to 30 companies ONLY

4. WHICH language will be used during the event?
Since the majority of candidates are bilingual, companies are free to engage with candidates in either English or Japanese. We can display a sign at your booth to indicate the language you prefer to use.

5. WHAT are the main benefits for companies joining this career event?

  • Continuous Wide Job Posting Promotion: Your job postings will be promoted on multiple job boards in Japan, including Hireplanner.com, Indeed, LinkedIn, and Google Jobs, before, during, and after the event.

  • Social Media Exposure: Gain social media mentions that highlight your participation in the event.

  • Enhanced Visibility and Employer Branding: Leverage this opportunity to position your company as an employer of choice.

  • Networking: Engage with a diverse pool of candidates and other participating companies.

  • Hiring Efficiency: Streamline your hiring process with pre-scheduled interviews and follow-up meetings.

  • Insights and Feedback: Gather valuable insights and feedback from candidates to refine your recruitment strategies.

  • Access to Top Talent: Easily connect with top bilingual students and entry-level professionals in Japan.


6. WHAT is the deadline for companies to reserve a booth and participate?

Space is limited and reservations are on a first-come, first-served basis. The sooner you reserve, the more promotion and visibility you will receive before the event, ensuring greater traffic and booth visits. If spaces are still available, the final deadline to reserve a booth is October 10th 2024.

7. HOW MANY company staff can attend? WHO should come?

One person can easily manage the booth during the entire event but, depending on the size of your company and booth, you can bring up to 4 people (Recruiter, HR, Hiring Manager, Business Leader, CEO etc,). 

8. CAN we join even if we don't have open entry level jobs? Can we join just for employer branding purposes?

We recommend companies to join only if they have some open jobs or future plans to hire entry level professionals. 

9. HOW can we collect candidate resumes during the event?

We will provide candidates with a QR code they can access to apply for your jobs and send you their resume details during and after the event. You will be able to manage all candidate details securely via the HirePlanner platform.

10. WHAT is the difference between this event and Boston Career Forum (CFN)?

Joining HirePlanner events offers cost-effective and eco-friendly advantages over the Boston Career Forum. By eliminating travel and complex logistics, companies save time and money while reducing their environmental footprint. The online format allows for quick and easy preparation, targeting a similar audience, including new graduates, interns, and young bilingual professionals.

11. WHAT are the mandatory things I need to prepare for this event?

You need to at least prepare your company profile and post your job postings on HirePlanner.com


12. IS a company introduction video required for this event?

While it is NOT MANDATORY, we highly recommend creating and sharing a pre-recorded introduction video about your company for candidates to view before the event. Here’s why:

  • Time-Saving: A video allows you to avoid repeating the same information each time you meet new candidates.

  • Candidate Comfort: Candidates feel more comfortable approaching companies when they understand their business and services.

  • Comprehensive Overview: The video can highlight key aspects of your business such as your company overview, vision, values, job opportunities, salary and benefits, work environment, team culture, and screening process.


To maximize your reach, you can upload this video onto your branding page on HirePlanner. Candidates registered on HirePlanner will be able to view this content before the event, and your video will also be available at your virtual booth.

13. HOW can I promote our participation in the career event?

To maximize your outreach, follow these steps for social media promotion:

  • Follow Us: Make sure to follow us on social media. This will allow you to easily share the content we create for you to extend your candidate outreach.

  • Customized Content: If you are interested, we can customize promotional content for you. Please contact us for more details.


14. WHICH platform will be used for this event?

​On the event day, we will use an online networking platform called oVice.
The event link to access the Online Recruiting Mall will be sent to you via email a few days prior to the event so that you can get used to navigating through the virtual space. 

15. WHAT time should we enter the platform on the day of the event? ​

Please start checking in before 5 PM to make sure you are signed in and that your camera and microphone are working fine. After this, you will have time to network with other companies. Candidates will be able to enter the platform from 5:15 PM onwards, and the event kick-off will be at 5:30 PM and last until 8:30PM. 

16. DO you have tips on how to speak with multiple candidates at the same time?​

Each session is about 25~30 minutes long. Your booth can generally host between 6 to 8 people at the same time (depending on the size of your booth). ​Check our recommended event approaches for more details

17. HOW can I contact candidates after the event?​

You can communicate and schedule interviews easily with candidates via the HirePlanner platform after they apply for your jobs. You can also use the chat function during the event to exchange contact details and invite them for 1:1 interviews. 

18. DO I need to pay extra fee if/when I successfully hire someone?

No, you can hire as many people as you want (No extra cost or success fee)

19. IF I haveg technical issues accessing the platform

  • During the event, there will be a support team available to assist you. Look for people with the Hireplanner badge on each floor. You can either approach staff directly at a table or send a private message.​​

  • For more inquiries, please email us at support@hireplanner.com.

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Tickets

COMPANY
REGISTRATION

To join as an Employer

START-UP
PLAN*
1 SINGLE Career Event 
organized throughout the year
+
6 Months
Job Ad Campaign
¥180,000
1 SINGLE Career Event / Year
Customizable Virtual Booth: Including corporate logo, job postings link, corporate video, Interview rooms...
✔ Up to 2 Exhibitor Passes
✔ Meet, Engage and Interview Candidates
✔ Identify Corporate Culture Fit                                          +

Up to 10 Job Postings
6 Months Job Postings on major local job sites: HirePlanner, Linkedin, Indeed, Google Jobs & Recruit.net

✔ Social Media Mentions
✔ Employer Branding Tools (Career site, Blog, Events ...)
                             +
✔ Applications Tracking System
✔ Candidate Messenger
✔ Schedule Interviews
✔ Make quality hires
✔ Unlimited placements | no success fee

* For Start-Ups and Small Companies with less than 10 employees
STANDARD
PLAN
1 SINGLE Career Event 
organized throughout the year
+
6 Months
Job Ad Campaign
¥325,000
1 SINGLE Career Event / Year 
Customizable Virtual Booth:  
Including corporate logo, job postings link, corporate video, Interview rooms... Up to 3 Exhibitor Passes
✔ Meet, Engage and Interview Candidates
✔ Identify Corporate Culture Fit
                               +

Up to 10 Job Postings
6 Months Job Postings on major local job sites: HirePlanner, Linkedin, Indeed, Google Jobs & Recruit.net
✔ Social Media Mentions
✔ Employer Branding Tools (Career site, Blog, Events ...)
                                +
✔ Applications Tracking System
✔ Candidate Messenger
✔ Schedule Interviews
✔ Make quality hires
✔ Unlimited placements | no success fee
STANDARD +
PLAN
Join ANY Career Events
organized throughout the year

+
12 Months
Job Ad Campaign
¥550,000
ANY Career Event / Year
Customizable Virtual Booth:  
Including corporate logo, job postings link, corporate video, Interview rooms...
✔ Up to 5 Exhibitor Passes
✔ Meet, Engage and Interview Candidates
✔ Identify Corporate Culture Fit
                                      +

Up to 10 Job Postings
12 Months Job Postings on major local job sites: HirePlanner, Linkedin, Indeed, Google Jobs & Recruit.net
✔ Social Media Mentions
✔ Employer Branding Tools (Career site, Blog, Events ...)

                                      +
✔ Applications Tracking System
✔ Candidate Messenger
✔ Schedule Interviews
✔ Make quality hires
✔ 
Unlimited placements | no success fee

All in ONe
RECRUITING SERVICES
INCLUDED

Job Postings Advertising Promote your jobs to millions of job seekers
Manage all your applications in one single system 
Agency Management
Collaborate with the best recruiting agencies in Japan
Simplify and automate your hiring process
Career Events
Participate in any job fairs organized throughout the year
Improves Recruiting and Candidates' Experience
Content Creation 
Produce social media & employer branding content
Make faster and better hiring decisions

MAIN ORGANIZER

EVENT PARTNERS