EVENT Program
PRE-EVENT
9:00AM
11:00AM
Video Streaming Session 1
- How to use the event platform
- Company Introduction Videos
1:00PM
3:00PM
Video Streaming Session 2
- How to use the event platform
- Company Introduction Videos
Note: The content for Session 1 and 2 are the same.
MAIN EVENT
5:00PM
5:30PM
6:00PM
6:00PM
6:30PM
7:00PM
7:30PM
8:00PM
8:30PM
9:00PM
Check-In
- Event Preparation
- HR Virtual Networking
- Video / Audio Testing and Tech Support
Event Kick Off
- Welcome ceremony
- Concept and rules explanation
- Introduction of career coaches
- Introduction of participating companies
Virtual Networking
- Connect with Japanese English bilingual talent
- Build candidate pipeline
- Conduct group discussion
Session 1 (5min intro > 20min conversation > 5min break)
Session 2 (5min intro > 20min conversation > 5min break)
Session 3 (5min intro > 20min conversation > 5min break)
Session 4 (5min intro > 20min conversation > 5min break)
Session 5 (5min intro > 20min conversation > 5min break)
Event Closing
- Closing ceremony
- Open networking with participating companies and career coaches
End of Event
EVENT FLOOR PLAN
LOBBY FLOOR | Reception & Welcome Ceremony
The lobby floor is where people will check-in at the beginning of the event. On this floor, you will be able to get familiar with the Remo Online Networking Platform, ask questions to our staff and watch the Welcome Ceremony at the beginning of the event! The Lobby floor will be opened from 5:00pm (30 minutes before the event) so that you can also have the opportunity to network with other companies.
IMPORTANT! TO MEET WITH CANDIDATES, PLEASE GO TO YOUR TABLE BY CLICKING ON THE "EVENTS" DROP DOWN TO SWITCH FLOORS (SEE SCREENSHOT BELOW)
FLOOR 1 | Companies & Career Coaching & Networking
PARTICIPATING COMPANIES:
- Intellect - (Mental, Health Tech) - VIEW INTRODUCTION VIDEO / VIEW JOBS
- German Entrepreneurship - (Innovation Community) - VIEW JOBS
- Spenmo Technology Japan - (FinTech) - VIEW JOBS
- Tree House Bonsai - (Startup, Sustainability) - VIEW INTRODUCTION VIDEO / VIEW JOBS
- CXG - (Management Consulting) - VIEW INTRODUCTION VIDEO / VIEW JOBS
- RealCRO - (Media, Branding, Advertising) - VIEW INTRODUCTION VIDEO / VIEW JOBS
- HirePlanner.com - (IT, Tech, SaaS, Employer Branding Consulting) - VIEW INTRODUCTION VIDEO / VIEW JOBS
-------------------------------------------
CAREER COACHING
- COACH NAME: MARIKO TANI (Senior Recruiter at Woven Planet)
- Coaching Theme: HOW TO BUILD YOUR RESUME?
- COACH NAME: FABIEN BROGARD (CEO at HirePlanner / Former TA Manager at Apple and Tesla Motors)
- Coaching Theme: HOW TO CHOOSE BETWEEN WORKING FOR A STARTUP OR A LARGE ENTERPRISE?
FLOOR 2 | Companies & Career Coaching & Networking
PARTICIPATING COMPANIES:
- Trip.com - (Online Travel Agency) - VIEW INTRODUCTION VIDEO / VIEW JOBS
- Fidel Tech - (Tech, Consulting) - VIEW INTRODUCTION VIDEO / VIEW JOBS
- Meltwater Japan - (SaaS, AI) - VIEW INTRODUCTION VIDEO / VIEW JOBS
- N I Drive K.K. - (IT Consulting, AI) - VIEW JOBS
- TATA Consultancy Services - (IT Consulting) - VIEW INTRODUCTION VIDEO / VIEW JOBS
- CASETiFY - (Lifestyle, Retail) - VIEW INTRODUCTION VIDEO / VIEW JOBS
- rinna - (Artificial Intelligence - AI, IT, Tech) - VIEW INTRODUCTION VIDEO / VIEW JOB
-------------------------------------------
CAREER COACHING
COACH NAME: Carlo LA PORTA (Managing Director at MPowered Sales K.K.)
Coaching Theme: HOW TO SUCCEED IN SALES & CHOOSE THE RIGHT SALES JOB FOR YOU?
FLOOR 3 | Companies & Career Coaching & Networking
PARTICIPATING COMPANIES:
- TELUS International AI Inc. - (Digital Customer Experience, Tech) - VIEW INTRODUCTION VIDEO / VIEW JOBS
- CIC - (Innovation Community, Office Space) - VIEW INTRODUCTION VIDEO / VIEW JOBS
- Lululemon - (Sportswear, Retail) - VIEW INTRODUCTION VIDEO / VIEW JOBS
- Essilor Luxottica - (Retail, Fashion, Eyewear) - VIEW INTRODUCTION VIDEO / VIEW JOBS
- Regus - (Office Space) - VIEW INTRODUCTION VIDEO / VIEW JOBS
- Catena Media - (Media Marketing & Demand Generation) - VIEW INTRODUCTION VIDEO / VIEW JOBS
- Bloomberg - (Fintech) - VIEW INTRODUCTION VIDEO / VIEW JOBS
-------------------------------------------
CAREER COACHING
COACH NAME: Kunal PUNJABI (Founder & CEO at Alpha Consulting Group)
Coaching Theme: HOW TO ACHIEVE YOUR CAREER GOALS?
How To Prepare The Event
before THE EVENT
How to Prepare
1 | Publish job postings & EMPLOYER BRANDING CONTENT
2 | SOCIAL MEDIA PROMOTION
-
Full Name and job title of the event participants
-
Photo of the participant/s
-
Company Name
-
Company Logo
-
Industry Sector
-
Priority Jobs
-
Candidate Target: Talent profiles you are looking for
-
Favorite quote or vision of your company
(Something to inspire candidates to come to visit your booth)
After you approve the design made by HirePlanner, we will then promote your company and your job vacancies online on our social media networks to drive more traffic and applications your way.
3 | company introduction video
-
Record your video clips HORIZONTALLY (landscape mode).
-
Examples of content you can record: employee's interview, presentation slides, office space etc
-
Recommended: Record 1 short clip per question to ensure the file size remains small enough for an easier data transfer.
-
When recording, please add a couple seconds before and after you speak to make it easier to add transitions later on.
-
Keep your answers short and concise.
-
Keep the audience engaged by having a positive and energetic tone. Sell your message with a fun and welcoming vibe, and make sure to smile.
-
Be original, and feel free to invite other people to participate in your video.
-
Once edited, the entire video must last less than 2 minutes.
-
Pay attention to your sound quality, and record your answers without background noise.
-
Make sure your face is centered and properly framed.
-
Make sure you use a nice and clean background.
-
Make sure you have sufficient lighting (avoid shadows and dark spaces).
-
Recommended video format: 1080p HD at 60 fps.
-
Quick Self Introduction about yourself - (5 to 10 seconds)
-
Name, Company, Job Title & explain your responsibility
-
-
Tell us about your company and business - (15 to 30 seconds)
-
Industry, Vision, Growth Plans for Japan market, etc.
-
-
Describe your corporate culture - (15 to 30 seconds)
-
Team's dynamic, Ideal team members, Work lifestyle
-
-
Why did you decide to join your company? - (15 to 30 seconds)
-
Storytelling, Inspiration, Sense of purpose, Impact on community, etc.
-
-
What kind of talent are you looking for? (15 to 30 seconds)
-
Share your expectations (skills and experience), and describe your ideal candidates
-
-
Why should people join your company? - (15 to 30 seconds)
-
Inspire by sharing your company benefits and how you make your employees successful (learning and development program, success stories, and job promotions)
-
-
Closing message - (15 to 30 seconds)
-
Invite people to apply or contact you
-
Welcome people to come to see you at the next career event
-
( ⚠️ Do not mention the date of the event so that you can possibly re-use the video for future events or on social media promotion)
-
Contact your HirePlanner representative for details on how to submit your video content. After you submit your content, HirePlanner’s design team will create a video based on your clips.
4 | GET READY
How to Recruit
DURING THE EVENT
Approach # 1 / Traditional
or
Approach # 2 /
Recommended
For this approach, we recommend you publish a short company introduction video on HirePlanner.com for candidates to study prior to the event.
How to Make Successful Hires
after the event
| hire great candidates
Bring top talent into your team.
Important reminders
-
Please sign in from your laptop or desktop and use Google Chrome (tablets such as iPads are NOT SUPPORTED).
-
You will first arrive at the Reception. From there, please select the floor of your company table.
-
In order to enter a table, double-click on it.
-
A table can accommodate a maximum of 8 people at a time. One seat is reserved for the table speaker and 7 for candidates.
-
Chat / Messenger:【 CAUTION!!! 】There are 3 types of chat options.
• PRIVATE CHAT for 1:1 private conversations (Recommended)
• TABLE CHAT for conversations with ALL members from the table you visit. Be cautious when sending your messages: note that all visitors who come to the table will be able to view the table’s conversation history.
• GENERAL CHAT for messages you wish to send to everyone on all floors
(Be careful not to send private messages on the general chat!)
-
During the networking session, please do not (virtually) leave your table. If you do, somebody else might take your seat. Instead, when taking a break, you can turn your mic and camera off. If you have to move to another table during this time, please notify our staff.
-
You can network freely with other company HR and Coaches before the opening ceremony (5:30 PM) and after the closing ceremony (8:30 PM). This is when you can move freely from one table to another.
-
For technical support, please speak to HirePlanner staff marked with the HirePlanner icon.
Frequently asked questions
1. Do I have to make a company introduction video?
-
It is highly recommended to upload a pre-recorded introduction of your company for candidates to view before the event.
-
This can be a presentation that includes: a company overview, job descriptions, salary and benefits, work culture, and screening process.
-
Please upload this video onto your branding page on HirePlanner.
-
Candidates who registered on Hireplanner will be able to view this content before the event.
2. What do I need to promote our company on Social Media?
For the social media promotion post, please send us the following information:
-
One photo of your representative
-
one company quote and
-
permission to publicize your company logo
Refer here for more details.
3. What platform will be used for the event?
On the event day, we will use an online conferencing platform called Remo. The event link will be sent to you prior to the event.
4. On the day of the event, what time should we enter the platform?
Please start checking in before 5 PM to make sure you are signed in and your camera and mic are in order. After this, you will have time to network with other HR members. Candidates will be able to enter the platform from 5:15 PM onwards, and the event kick-off will be at 5:30 PM.
5. Do you have tips for speaking to multiple candidates at the same time?
Each session is 30 minutes long. We recommended a format for each session of - 5 min Introduction / 20 min Q&A / 5-minute break.
Check our recommended event approach for more details.
6. How can I contact candidates after the event?
You can communicate and schedule interviews with candidates on HirePlanner after they apply for jobs. You can also use the chat function during the event to invite them for 1:1 interviews.